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Job Description: Parish Manager, Parish of St Clement & St James
Located in vibrant North Kensington, the Parish of St Clement & St James Church consists of two Anglican churches in the liberal catholic tradition. It most recently came to national attention for its role during the Grenfell Fire disaster, when St Clement’s church threw open its doors on the night of the calamity to provide shelter for those fleeing the flames.
This is an inclusive parish, whose two churches serve an astonishingly diverse community, drawn from a huge range of cultures, lifestyles, nationalities and ethnic backgrounds. Though located in the wealthiest borough in Britain, the parish is among the poorest 8% in the country and has a long history of social engagement. It helped found the Notting Hill Carnival, established its sister charity the ClementJames Centre which offers a huge range of literacy and employment programmes to people in the area and it is home to the social mobility charity, IntoUniversity, that promotes the educational opportunities for children from disadvantaged backgrounds. St Clement’s sits at the foot Grenfell Tower and became one of the centres for the relief effort.
The parish offers a broad programme of services, Sunday Schools, outreach events and pastoral care. Under the leadership of priest-in-charge Fr Gareth Wardell, it is planning to expand its activities in the coming years.
This is a chance to shape the future of parish with huge potential in one the most exciting and challenging parts of London. The successful candidate will be a team-player and self-starter with bags of initiative, who truly wants to make a difference to people’s lives.
The job in brief
This is a new position created to manage the increasingly complex work of the parish. The primary purpose of the Parish Manager is to run the Parish on a day-to-day basis, with a strong emphasis on managing the parish finances, assisting with fundraising, looking after the booking and maintenance of the parish’s facilities, managing communications (including the parish website and social media platforms), and providing general support for parish activities.
The successful candidate will also supervise the work of the Parish Administrator, whose services are shared with the ClementJames Centre. The Administrator handles the phones and the Parish Office front desk and can take on or assist with many routine tasks such as booking trades people, producing pew sheets, and handling bookings for facilities or arranging special services such as funerals or baptisms.
The Parish Manager will also work closely with, and support, our Clergy and lay leadership team including the churchwardens and Parish Treasurer, attending and minuting PCC meetings as required.
The Role – Core duties include:
Supervision of Parish Administrator
Parish finance management
Governance / risk / health & safety oversight
Supervision of Parish Administrator
The Parish Manager will be responsible for supervising the Parish Administrator, whose services are shared with the ClementJames Centre. The Administrator handles the phones and the Parish Office front desk and can take on or assist with many routine tasks such as booking trades people, producing pew sheets, and handling bookings for facilities or arranging special services such as funerals or baptisms. In addition, the Administrator is responsible for:
Acting as the first point of contact in the Parish Office, dealing with post, email and telephone correspondence/enquiries in a timely manner
Maintaining the electronic diary for church and parish facility bookings, ensuring that diary commitments are properly co-ordinated and clashes avoided
Maintaining the parish database (including registering details of newcomers and updating records) and the church document management and records systems
Preparing and printing documentation including e.g. the weekly pew sheet, guide books, the booklet for the Annual Meeting, and orders of service for Sunday services and Festivals
Keeping attendance records for services and order supplies as necessary
Manage bank accounts, reconcile statements and deposit collections and other receipts, submit claims for gift aid and maintain petty cash records
Invoice and collect fees for hire of church, parish rooms and occasional offices
Arrange payment of contractors and suppliers
Maintain accurate computer-based accounting records on Quickbooks, prepare management reports for PCC meetings (roughly 6 per year), as well as other financial analysis, forecasts and budgets together with the Treasurer, provide analysis for Stewardship Secretary
Prepare for annual audit, submit annual accounts to the Charities Commission and complete Diocesan Finance Return
Upgrade accounting systems with the help of the Treasurer
Support fundraising initiatives
Upgrade planned giving schemes with the help of the Priest-in-Charge and Treasurer
Support the Priest-in-Charge and Treasurer with grant applications
the use and maintenance of church facilities and storage, liaise with users to ensure appropriate practice, and arrange repairs as necessary
Maintain log book of works carried out at churches and parish facilities
the cleaning staff and grounds staff and arrange payment where applicable
minor maintenance and re-stocking (e.g. changing light bulbs, emptying bins, putting out re-cycling, stacking chairs, and generally keep parish rooms and church tidy)
with the planning and co-ordination of any refurbishment projects
and lock up the parish office and churches on weekdays in the absence of the Clergy
Supervise and circulate the weekly e-letter and prepare the pew sheets for Sunday services
Update and maintain the parish website, Facebook page and other social media including uploading standard items
Governance / Risk / Health and Safety
Assist the Parish Safeguarding Officer and Churchwardens in reviewing and updating the Risk Register on a regular basis, undertaking such tasks as may be assigned
Administer the DBS registration process in conjunction with the Parish Safeguarding Officer
Assist the relevant office-holders in meeting the church’s statutory requirements e.g. under the Data Protection Act, undertaking such tasks as may be assigned
Liaise with external suppliers and arrange goods and services as required
Provide general administrative support to the Clergy and other key office-holders, dealing with routine correspondence as needed
This job description is not intended to be exhaustive. As a member of a small team, you will play your part across the church’s activities and you may be required to carry out other responsibilities reasonably assigned to you by the Priest/Vicar, the Treasurer and/or Churchwardens.
The Person – About the Applicant
A warm and engaging manner and able to relate well to people internally and externally
Computer literate with sound experience of bookkeeping/accounting software and Office packages including Excel, and ideally familiar with membership databases
Numerate, ideally with experience of keeping basic accounts and accounting for funds
A self-starter, able to show initiative and work independently while knowing when to seek guidance/assistance
Versatile and able to manage a varied workload, prioritising as necessary
Excellent organisational skills and a keen eye for detail
Strong oral and written communication skills
A good team player
In sympathy with, and supportive of, the aims and ethos of the Parish of St Clement & St James
Experience with Quickbooks
Experience of managing facilities/room bookings
Experience of working with/for volunteers, perhaps in a church/charity setting
Terms and Conditions
The role is full-time based on a standard 35 hours per week from 9.00am-5.00pm (or 9.30am-5.30pm by agreement) Monday to Friday with one hour for lunch, although there may be some scope or need for flexibility in working patterns. Willingness to undertake occasional evening work and to attend one or two weekend parish events, for which time off would be given in lieu, would be an advantage. Annual holiday entitlement will be 20 days plus 8 Bank Holidays.
Salary will be between £24,000-£28,000 dependent on experience. In addition, an employer’s contribution of 10% of salary will be made towards an approved pension.
Please send your CV and a covering letter of no more than two A4 sides to
no later than Friday 11th March 2022. Interviews: commencing March 14th